Understanding and Utilizing a Sample Of Resolution Letter

Subject: Performance Improvement Plan – [Employee Name]

Dear [Employee Name],

This email is to document our discussion on [Date] regarding your performance in the role of [Job Title]. We discussed specific areas needing improvement, including [List Specific Areas, e.g., meeting deadlines, improving communication, increasing sales figures].

To help you succeed, we’ve established a Performance Improvement Plan (PIP). This plan includes the following:

• Training on [Specific Training].
• Regular check-in meetings on [Frequency].
• Specific, measurable goals: [e.g., Increase sales by 10% by [Date]].

We expect to see improvement in these areas by [Date]. Your progress will be reviewed at our next meeting on [Date]. Failure to meet the outlined goals may result in further disciplinary action, up to and including termination.

Please acknowledge receipt of this email and your understanding of the plan by replying to this email. We are committed to helping you succeed in this role.

Sincerely,
[Your Name]
[Your Title]

Subject: Resolution Agreement – [Employee A] & [Employee B]

Dear [Employee A] and [Employee B],

This email summarizes the resolution reached during our meeting on [Date] regarding the conflict between you two. The issue was identified as [Briefly describe the conflict, e.g., disagreement on project responsibilities].

The agreed-upon resolution is:

• [Employee A] will [State the action, e.g., take responsibility for Task X].
• [Employee B] will [State the action, e.g., provide assistance to Employee A on Task X].
• Both parties will [State the action, e.g., communicate respectfully and professionally moving forward].

We expect both of you to adhere to this agreement. We will schedule a follow-up meeting in [Timeframe, e.g., two weeks] to ensure the resolution is successful.

Please reply to this email to confirm that you both agree to these terms.

Sincerely,
[Your Name]
[Your Title]

Subject: Formal Warning – Violation of Company Policy

Dear [Employee Name],

This letter serves as a formal written warning regarding your violation of company policy on [Date]. Specifically, you [Describe the violation, e.g., were observed using company equipment for personal use]. This violates Section [Section number] of the company’s employee handbook.

The consequences of this violation are as follows:

• A written warning placed in your personnel file.
• A reminder of the company’s policies.

Any further violation of company policy will result in more serious disciplinary action, up to and including termination. You are expected to review and understand the company’s policies and procedures.

Please sign and return a copy of this letter to acknowledge receipt and understanding. A copy of this letter will be kept in your personnel file.

Sincerely,
[Your Name]
[Your Title]

Subject: Response to Grievance – [Employee Name]

Dear [Employee Name],

This letter is in response to the grievance you filed on [Date], concerning [Briefly state the nature of the grievance, e.g., your concerns about your workload].

After reviewing your grievance and considering all relevant information, we have decided to [State the decision, e.g., adjust your workload by reassigning Task Y to another team member].

We have also decided to [State any additional actions, e.g., provide you with additional training]. We believe this action addresses your concerns and will help improve your working conditions.

We encourage you to reach out with any further questions or concerns. This decision is considered final at this time.

Sincerely,
[Your Name]
[Your Title]

Subject: Regarding Paycheck Dispute – [Employee Name]

Dear [Employee Name],

This email addresses your concern about the amount you received on your paycheck dated [Date]. Based on your timesheets and our records, the discrepancy appears to be due to [Explain the reason for the error, e.g., an incorrect entry of overtime hours].

To rectify this, we will:

• Correct the error in our payroll system.
• Issue you a separate check for the amount of [Amount] to cover the missing amount.

The additional check will be available to you on [Date]. We apologize for any inconvenience this may have caused.

Sincerely,
[Your Name]
[Your Title]

Subject: Separation Agreement

Dear [Employee Name],

This letter serves as the Separation Agreement between [Company Name] and you. The following terms have been agreed upon regarding your separation from employment, effective [Date]:

• Your last day of employment will be [Date].
• You will receive [Type of severance pay, e.g., severance pay equivalent to X weeks/months of salary].
• [Other Benefits, e.g., continuation of health insurance for a specified period].
• [Additional information]

Please carefully review this agreement. By signing below, you acknowledge your understanding and acceptance of all the terms.

Sincerely,
[Your Name]
[Your Title]