How To Write An Addendum Email

Ever needed to change something in a previously sent email or document? That’s where an addendum comes in! Knowing How To Write An Addendum Email is a super useful skill, whether you’re applying for a job, communicating with your teacher, or just trying to keep things clear. This guide will walk you through the process, making it simple to create effective addendum emails.

Clearly State the Purpose

The first thing to understand is why you’re writing the addendum. It needs to be crystal clear right from the start. Think of it like this: you’re providing an update, a correction, or additional information. Here’s how to kick it off:

  • Subject Line: Make it obvious! Something like "Addendum to [Original Email Subject]" or "Important Update: [Original Email Subject]".
  • Greeting: Start with a professional greeting, like "Dear [Recipient’s Name]," or "Hello [Recipient’s Name],"
  • Directly state that you’re sending an addendum. Be precise about what the addendum relates to.

Knowing the exact intention is important because it guides the entire email.

Email/Letter Examples

Addendum to Correct a Typos

Dear [Recipient’s Name],

Please consider this an addendum to my email regarding the upcoming school trip to the science museum. I realized after sending the original email that I had a couple of typos that could cause confusion.

I apologize for any inconvenience, and please see the corrections below:

  • Original: "The trip departs on Fiday."
  • Correction: "The trip departs on Friday."
  • Original: "Bring you’re lunch."
  • Correction: "Bring your lunch."

Thank you for your understanding.

Sincerely,
[Your Name]

Addendum to Provide Updated Contact Information

Dear [Hiring Manager Name],

I am writing to provide an addendum to my application for the Junior Web Developer position, which I submitted on October 26, 2024.

I realized I provided the wrong contact number in the original application. Please replace it with the following:

  • Updated Phone Number: 555-123-4567

I apologize for any confusion this may have caused.

Sincerely,
[Your Name]

Addendum to Clarify Information in a Business Proposal

Dear [Client’s Name],

This email serves as an addendum to the proposal we submitted on November 2, 2024, for the website redesign project. We’ve had a chance to review the details and want to clarify a few points.

  • Timeline Adjustment: The original proposal stated a project completion timeline of 4 weeks. Due to unforeseen complexities, the adjusted completion time is 6 weeks.
  • Pricing: The total project cost remains unchanged.

We appreciate your understanding, and please let us know if you have any other questions.

Best regards,
[Your Name]

Addendum to Announce a Meeting Time Change

Dear Team,

This email is an addendum to the previous announcement regarding the upcoming team meeting about the new marketing campaign.

We regret to inform you that the meeting has been rescheduled. The new meeting time is:

  • Original Time: Friday, November 8, 2024, at 2:00 PM PST
  • Revised Time: Friday, November 8, 2024, at 3:00 PM PST

We apologize for any inconvenience this may cause.

Thank you,
[Your Name]

Addendum to Add Additional Information About a Project

Dear [Professor’s Name],

I’m writing to addendum my project proposal for the "History of the Roman Empire" assignment, submitted on October 27, 2024.

I’ve done additional research and would like to add the following point to my proposal:

  • I plan to further examine the impact of the Punic Wars on Roman society.
  • I will include a section on the Carthaginian general, Hannibal.

Thank you for your time.

Sincerely,
[Your Name]

Addendum to Withdraw a Statement

Dear [Recipient’s Name],

I am writing to provide an addendum to my statement made during the last class discussion on the climate changes.

I would like to formally withdraw my statement regarding the cause of the rising temperatures. I realize that the information I provided was not entirely accurate. I am happy to discuss my misinterpretations in the next meeting.

Sincerely,
[Your Name]

Knowing how to write an addendum email is a valuable skill. When writing an addendum, be clear, concise, and professional. Always reference the original document, and provide the necessary updates or clarifications. With these simple steps, you can write effective addendum emails for any situation.

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